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Architecture · Cost & technical debtOngoing

SaaS & Architecture Rationalization

Mapped a fragmented landscape of overlapping SaaS tools, integrations and manual processes, then planned consolidation onto a connected platform with a decommissioning roadmap.

Context

The company used many overlapping SaaS tools, integrations, workflows, data stores and manual processes that had grown organically over time.

Challenge

  • Overlapping tools doing similar jobs.
  • Hidden dependencies between systems and workflows.
  • Duplicated data and rising cost.
  • Accumulating technical debt.

My role

Architect and reviewer — mapping the landscape, identifying duplication and planning a realistic consolidation.

Responsibilities

  • Architecture mapping
  • Dependency analysis
  • Identification of duplicates
  • Replacement planning
  • Internal platform design
  • Decommissioning roadmap
  • Vendor & cost review
  • Reduction of technical debt

Architecture

  • A clear map of tools, integrations, data stores and dependencies.
  • Consolidation targets where duplication is removed.
  • A connected internal platform as the destination for key workflows.
  • A phased decommissioning roadmap protecting operations.

Fragmented

  • Overlapping tools doing similar jobs.
  • Hidden dependencies between systems and workflows.
  • Duplicated data and rising cost.
  • Accumulating technical debt.

Connected

  • A clear map of tools, integrations, data stores and dependencies.
  • Consolidation targets where duplication is removed.
  • A connected internal platform as the destination for key workflows.
  • A phased decommissioning roadmap protecting operations.

Project lifecycle

  1. 01

    Fragmented environment

    Overlapping tools and manual processes.

  2. 02

    Architecture mapping

    Tools, data and dependencies mapped.

  3. 03

    Consolidation plan

    Duplicates identified, targets set.

  4. 04

    Connected platform

    Phased move to a connected platform.

Implementation

  • Landscape and dependencies documented and analysed.
  • Duplicates and consolidation candidates identified.
  • Vendor and cost review feeding the plan.
  • A roadmap toward a connected platform with less technical debt.

Documentation & handover

Operational and project documentation were prepared as part of delivery, with handover and acceptance support included where in scope — so the environment can be operated, audited and improved after go-live.

Client names and selected implementation details are intentionally anonymized.

Outcome

A clear picture of the environment and a phased plan to consolidate fragmented SaaS onto a connected platform while reducing cost and technical debt.

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